Glossary
Every PDF term,
clearly explained
Plain-language definitions for 31 PDF terms — file formats, editing concepts, security, accessibility, and technical internals. Written for everyone from first-time users to developers.
Portable Document Format — a file format that preserves the visual appearance of a document across all devices and operating systems.
PDF Metadata
File FormatHidden data embedded in a PDF file — including author, title, creation date, and software used — readable without opening the document visually.
PDF Version
File FormatThe specification version a PDF file conforms to, from PDF 1.0 (1993) to PDF 2.0 (2017), determining which features are available.
PDF/UA
AccessibilityThe Universal Accessibility standard for PDF (ISO 14289) — a specification that defines requirements for PDFs to be fully usable with assistive technology.
PDF/A
File FormatAn ISO-standardised subset of PDF designed for long-term archiving — it restricts features like encryption and external content that could prevent future rendering.
PDF Encryption
SecurityA security layer applied to a PDF that requires a password to open or to perform certain operations such as printing or copying text.
PDF Permissions
SecurityFlags embedded in an encrypted PDF that restrict operations like printing, copying, editing, or adding annotations.
PDF Annotation
EditingNotes, highlights, shapes, or other markup objects added on top of a PDF page without modifying the underlying content.
PDF Overlay
EditingContent placed on top of an existing PDF page — such as text boxes, images, or shapes — that is layered above the original document.
PDF Form
WorkflowA PDF containing interactive fields that users can fill in using a PDF reader, without printing the document.
PDF Compression
WorkflowReducing the file size of a PDF by compressing images, removing unused objects, and applying stream compression algorithms like Deflate or JPEG.
PDF Points
TechnicalThe native unit of measurement in PDF — 1 point equals 1/72 of an inch. All positions and dimensions in a PDF are expressed in points.
PDF Coordinate System
TechnicalPDF uses a bottom-left origin — the point (0, 0) is at the bottom-left of the page, with Y increasing upward. This is the opposite of most screen coordinate systems.
Strikethrough
EditingA line annotation drawn through the middle of text to indicate it is deleted, superseded, or incorrect.
Sticky Note
EditingA pop-up comment annotation in a PDF that collapses to a small icon until clicked — used for reviewer notes and feedback.
Scanned PDF
File FormatA PDF created by scanning a physical document — the pages are images with no underlying text layer unless OCR has been applied.
Tagged PDF
AccessibilityA PDF containing structural tags (headings, paragraphs, lists) that enable screen readers and assistive technology to read the document correctly.
Text Layer
TechnicalThe selectable, copyable text stream inside a PDF — present in text-based PDFs and scanned PDFs that have had OCR applied.
XFA Form
TechnicalXML Forms Architecture — a dynamic form format embedded in some PDFs, created by Adobe. Largely deprecated in favour of AcroForm.
XMP Metadata
TechnicalExtensible Metadata Platform — an Adobe-developed XML-based standard for embedding structured metadata inside PDF and other file formats.